Administrative coordinator of SFF Secretariat
Duty station: Mogadishu, Somalia
Position title: Administrative coordinator of SFF Secretariat
Reporting to: Head of SFF Secretariat
Background:
The Special Financing Facility (SFF) has been established as a mechanism to channel financial support from international donors to the Federal Government of Somalia (FGS) to support its recurrent budget deficit, while also providing capital financing for selected local development initiatives that will enhance the Government’s credibility with the local population. The SFF will be implemented by the Ministry of Finance, which is establishing two units for SFF implementation and financial management. The units will be located in the Ministry of Finance. The Ministry will be supported by an externally-recruited Financial Agent (FA) who will provide fiduciary assurance and support the operations of the two units.
The SFF Secretariat will be responsible for support to the Oversight Board (OB); secretarial support to the Operations Committee (OC); management and documentation of grievances and disputes relating to SFF activities; and facilitating SFF communications activities with the MoF, including updating and publishing of latest data regarding SFF activities on the MoF and SFF websites.
Essential functions:
The administrative coordinator will be responsible for all administrative tasks relating to the functioning of the secretariat. The responsibilities include:
· Logistical arrangements for meetings of the SFF Oversight Board and Operations Committee;
· Taking of meeting notes and circulation to board members for approval before publication;
· Ensuring that the secretariat provides all necessary documentation to the OB and OC in advance of their meetings, in line with the agenda agreed between the secretariat and the Chair;
· Managing arrangements for the periodic translation of the SFF Operations Manual into Somali;
· Providing admin support to the Head of Secretariat;
· Maintaining an overview of SFF secretariat operations costs;
· Submitting procurements requests to NIS Mogadishu finance officer;
· Manages filing, distribution and archival of the Secretariat documents.
Required qualifications:
· Relevant university degree or higher education, preferably in management or international development.
- Minimum of 3 years of relevant working experience carrying out administrative functions and following strict process procedures.
· Demonstrated experience in managing documentation and reporting.
· Strong communication and representation skills.
· Strong inter-personal skills and ability to work within and build a team environment, excellent communication and negotiation skills, ability to work effectively and harmoniously within a diverse work environment.
· Ability to adapt and cope with changes.
· Excellent computer skills.
· Written and spoken fluency in Somali and English required.
Interested and qualified candidates are requested to submit online applications only according to the following procedure:
- An updated CV; and an application letter which should include contact information for three work-related referees (Please specify clearly the position in your application letter)
- Hand delivered applications will no longer be accepted.
- Applications that do not meet the above requirements will be disregarded.
- Only shortlisted candidates will be contacted.
- Send your application on the following email: [email protected]
QUALIFIED FEMALE CANDIDATES ARE PARTICULARLY ENCOURAGED TO APPLY