Vacancy Announcement: Head of SFF Secretariat

TERMS OF REFERENCE

Head of SFF Secretariat

Duty station: Mogadishu, Somalia

Position title: Head of SFF Secretariat

Reporting to: NIS management

Background:

The Special Financing Facility (SFF) has been established as a mechanism to channel financial support from international donors to the Federal Government of Somalia (FGS) to support its recurrent budget deficit, while also providing capital financing for selected local development initiatives that will enhance the Government’s credibility with the local population. The SFF will be implemented by the Ministry of Finance, which is establishing two units for SFF implementation and financial management. The units will be located in the Ministry of Finance. The Ministry will be supported by an externally-recruited Financial Agent (FA) who will provide fiduciary assurance and support the operations of the two units.  

The SFF Secretariat will be responsible for support to the Oversight Board (OB); secretarial support to the Operations Committee (OC); management and documentation of grievances and disputes relating to SFF activities; and facilitating SFF communications activities with the MoF, including updating and publishing of latest data regarding SFF activities on the MoF and SFF websites.  

Essential functions:

The Head of the SFF Secretariat is in charge of overall management of the secretariat with the following responsibilities:

·         Overseeing the convening of meetings of the Oversight Board (OB) and Operations Committee (OC); ensuring attendance, and the taking and distributing of meetings’ minutes;

·         Overall responsibility for ensuring secretarial support to the OB and OC, including the setting of agendas, calling meetings, arranging venues, taking minutes, ensuring decisions are followed through;

·         Ensuring that the secretariat provides all necessary documentation to the OB and OC in advance of their meetings, in line with the agenda agreed between the secretariat and the Chair.

·         Ensuring that the secretariat distributes revised versions of the SFF Operations Manual when changes have been agreed upon by the Operations Committee. These will be distributed to all relevant stakeholders. The secretariat will also be responsible for preparing and maintaining a Somali language version of the manual.

·         Managing the process of handling SFF disputes and grievances, and providing monthly and quarterly reports on all feedback/complaints received, and the steps taken to address them, to the Oversight Board, Operations Committee and lead donor. The SFF Secretariat will be responsible for assessing the nature of the complaint/feedback.  

·         Maintaining a smooth working relationship with the MoF to ensure all relevant information is shared openly and efficiently between the MoF and secretariat.

The Head of the SFF Secretariat has the personnel management responsibility for members of the Secretariat and has the overall responsibility to ensure that the Secretariat is managed in accordance with NIS policies and guidelines. This entails:

·         Direct responsibility for advice, support and follow up of employees of the Secretariat

·         Ensuring that NIS HR policies are implemented at Secretariat level

·         Ensuring optimal use of human resources, incl. promotion of team work and team spirit, and securing training of staff

Required qualifications:

·         Relevant university degree or higher education, preferably in social sciences or international development.

• Minimum of 7 years of relevant working experience involving interaction with local communities and following strict process procedures.

·         Demonstrated experience in managing teams.

·         Strong communication and representation skills.

·         A drive for results in a relatively high-volume, quick-paced programme environment, creativity and analytical capability required to respond to evolving programme demands and current events.

·         Strong inter-personal skills and ability to work within and build a team environment, ability to provide both detailed and strategic analysis, excellent communication and negotiation skills, ability to work effectively and harmoniously within a diverse work environment.

·         Ability to adapt and cope with changes.

·         Excellent computer skills.

·         Written and spoken fluency in Somali and English required.

Interested and qualified candidates are requested to submit online applications only according to the following procedure:

·         An updated CV; and an application letter which should include contact information for three work-related referees (Please specify clearly the position in your application letter)

·         Hand delivered applications will no longer be accepted.

·         Applications that do not meet the above requirements will be disregarded.

·         Only shortlisted candidates will be contacted.

·         Send your application on the following email: [email protected]

QUALIFIED FEMALE CANDIDATES ARE PARTICULARLY ENCOURAGED TO APPLY