Duty Station: Mogadishu
Unit: DAN GUUD at BRA
Position Title: Senior Procurement & Logistics Officer
Classification: Equivalent Grade 6/1 (third party)
Duration: 06 Months (Renewable)
TERMS OF REFERENCE
In accordance with the overall directives of the TIS program Coordinator, under the overall supervision of the Dan Guud operations manager in Mogadishu, and the technical direct supervision of the TIS Procurement / Logistics Officer in Nairobi, the incumbent will be responsible for the procurement process supporting the Transition Initiative Stabilization in accordance with IOM’s regulations, rules and procedures. In particular, s/he will:
1. Support the DAN GUUD procurement and contracting processes to ensure the efficient implementation of programme grants; and provide coordination of the procurement process in Nairobi office with the (DAN GUUD) field and grants unit.
2. Responsible for organizing and/or tracking specific procurements of goods and services/labour made in the field for grant specific projects, including the tracking of goods, services/labour procured within sub-contracted arrangements or specific grant activities.
3. Supervising logistics team at DAN GUUD office at BRA on daily basis
4. Ensure the maintenance of all supporting documentation and requisite authorizations in accordance with IOM rules and regulations throughout the procurement process, including Purchase Requisition Forms (PRFs), Bids Analysis Summary, Purchase Orders, and including Delivery Receipts, Deed of donations and Way Bills.
5. Review and preparation of Purchase Requisitions Forms (PRFs) related to grants and, as required, and on a timely basis to ensure that all procurement requests are captured in the system and commitments for various procuring grants are captured.
6. Prepare Bids Analysis Summary in conformity to specified requirements (PRF), conduct appraisals and confirm terms of agreement with selected suppliers; send it to the Nairobi office to ensure authorization by relevant authorities.
7. Ensure that the procurements made in the Mogadishu are all properly documented and are in accordance with any contracting arrangements in place; vouchers for payments and other supportive documents should be filled and shared with the procurement unit in Nairobi
8. For new grant projects to be implemented, analyze, advise, and provide recommendations on how to streamline local procurements.
9. On a monthly basis, maintain and update a list detailing the costs of most common items procured in the locations in each district where the Programme is operating.
10. Maintain an inventory of programme assets and equipment, and the provision of office supplies and consumables.
11. Manage fleet and supervisor drivers for the DAN GUUD vehicles
12. Track monthly fuel consumption and vehicle repair and submit monthly report to IOM Nairobi office.
13. Develop suppliers data base and their contacts in Mogadishu
14. Perform any other duties as may be assigned
Desirable Qualifications:
· Education/Training: University Degree in Business Administration or a Higher Diploma in Procurement or an equivalent combination of training and experience.
· Experience: Minimum five (5) years relevant experience in a similar position, with specific focus on local/international procurement, clearing & forwarding, VAT, GoS laws and regulations, insurance and inventory/stock/supplies management.
· Skills: Fluency in English and Somali fluency in two languages is an asset. Ability to pay close attention to details and work with minimal supervision. Excellent computer skills especially Ms Office. Good communication and negotiation skills; strong interpersonal skills; ability to work effectively and harmoniously within a team.
Please submit your application online at [email protected], no later than March 20, 2013.